NYTAP Literary Publishers' Travel Fund

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The NYTAP Literary Publishers' Travel Fund is intended to assist publishers in taking advantage of activities, opportunities and resources that contribute to the professional development and advancement of the organization. New York State-based literary presses and magazines are invited to apply for travel grants of up to $500 to assist publishers with costs related to travel within and outside of New York State. (Please note: currently, the fund will assist travel anywhere in the U.S. However, this criteria is subject to change with each granting round and will be announced prior to application deadlines.)

The Literary Publishers' Travel Fund is intended to help your organization either attend a scheduled event, such as a conference, or implement a travel-related activity. For example, you could use an award to make a trip to conduct outreach to booksellers, to meet with an out-of-town consultant or attend a NYTAP Roundtable. CLMP welcomes creative proposals, as long as the activity represents an investment in the professional development of the organization.

The New York State Publisher's Travel Fund is a component of CLMP's New York State Technical Assistance Program [NYTAP] made possible with public funds from the New York State Council on the Arts, a state agency.

Eligibility Criteria

• Applicant must be a New York State-based* CLMP member literary press or magazine. Non-members in NYS are welcome to apply for membership simultaneously with applying for travel funds. If unsure of your membership status, please call Rob Casper, Membership Manager at 212-741-9110 x 15.
  * Registered as a charitable organization and/or have main business operations in New York State

• Travel funds may be used only by primary staff members, (editor, publisher, managing editor, business manager) not by interns or non-affiliated individuals, and may apply to the travel of a single individual only.

• Publishers who have received a Travel Fund in the last 18 months are ineligible to apply.

• Applicants with annual budgets of more than $35,000 are expected to provide a 1:1 match for travel funds awarded. There is no match requirement for publishers with budgets less than $35,000. Need will be taken into consideration in the awarding of the funds.

Review Criteria

• Applications must demonstrate that the travel funds will be used to take advantage of activities, opportunities and resources that contribute to the professional development and advancement of the organization. For example, projects related to marketing, fundraising and development, and organizational outreach and stability are eligible. The funds may not be used to directly fund the travel of authors published by the magazine or press.

• Travel stipends will be awarded based on the following: demonstrated value of the project to your organization; artistic excellence of publication; reasonableness of the proposed budget; completeness and quality of application and proposal; and financial need.

Deadline

• Applications are accepted on a rolling basis.
• Applications must be received at least four weeks (28 days) before proposed dates of travel. Applications will be accepted and reviewed on a rolling basis. Because there are a limited number of stipends and the process is competitive, you are encouraged to submit your application as early as possible and well in advance of the four weeks prior to your travel dates if possible.

Awarding of Travel Stipends

• Priority will be given to publishers applying for travel within state and to publishers who have never been awarded a travel fund before. Priority will be given in the following order: 1) Upstate publishers travelling downstate; 2) Publishers travelling within the state of New York; 3) Publishers seeking funds to assist with travel out of state.

• CLMP may award stipends of a lesser amount than the amount requested based on the budgets submitted.

• Magazines and presses whose applications are accepted must pay for their expenses up front; CLMP will reimburse costs once travel is completed. All expenses must be documented and receipts submitted to CLMP before reimbursement.

• Travel stipend recipients are required to submit a brief final report describing the project for which travel was funded, to be submitted with all receipts.

Questions

• For more information, please call Jamie Schwartz, NYTAP Director, at 212-741-9110 x12 or e-mail jschwartz@clmp.org.